REQUEST FOR ACCESS TO MUSIS

Please complete the Confidentiality Agreement and relevant sections (SECTION 4 is mandatory) and return to:

Student System Support Section,
Student Admissions and Records Branch,
Clayton Campus.

If faxing this form, please also forward the original via internal mail. Fax 52069, contact 52068.

It is mandatory for all new registered users of MUSIS to attend the introductory training course "Mastering MUSIS Menus". This three hour course includes an introduction to the MUSIS modules including the student, course and subject information that can be accessed from the modules. The course also provides training in skills needed to navigate around MUSIS. An explanation is also given on the need to maintain confidentiality of student information.

When the Student System Support Section receives this registration form, you will be contacted to arrange a time to attend the training course. Courses are held every Thursday morning. Further sessions are available based on demand.

After you have attended the introductory course, you will be contacted when your registration is completed. You will be given an interim password and will be requested to change the password in order to maintain your individual access to MUSIS.

CONFIDENTIALITY AGREEMENT

MUSIS is a secured information system containing official University student records. As a registered user, it is your responsibility to maintain the University policy of confidentiality of student information. Any student data that you extract from MUSIS or access within MUSIS eg screens, results, reports, address labels and student images must be treated as confidential and managed accordingly. Your username and password are unique and must not be divulged to any third party. Any breach of confidentiality will be taken seriously.

I, _______________________________________________   ________________

                     ( Full Name )                     ( Staff ID )


have read the above and fully understand my responsibility to maintain
confidentiality of student information.

Signature: ________________________ Date: ___/___/19___ Extension: ___________ 

Department: _______________________ Email Address: __________________________

SECTION 1: REGISTRATION

1. Do you currently have, or have you in the past, had access to any other Monash Information Systems?

If Yes, which system? _________ What was/is your username? ______________

2. Are you a casual staff member? _____
(Casual staff members will not be given access to results unless a specific request is made.)

3. You will automatically be allocated display access to student personal data and enrolment information (both current and historical), Subject Database and Applications module.
If your job requires you to add or change records place a tick in the appropriate boxes:

You will be notified if further training is required to obtain the access requested.

SECTION 2: DEREGISTRATION

Are you employed in a position where the former incumbent no longer requires access to MUSIS ?

Complete this section where access to MUSIS is no longer required.

ADM __ __ __ __ __ __ __ __   ______________________  _______________________
           Username                 Surname                  First Name

SECTION 3: REGISTRATION OF A P.C.

To access MUSIS your PC must be able to communicate with VAX 5.

Tick the appropriate box. If you require assistance in completing this section, consult the P.C. Support Officer in your area.

Room Number: _____________________  Building: ___________________________


Terminal Type: _____________________ Vax Printer Name: ____________________

                    (eg. VT220)                          (eg. CABUSO1)

Existing Line ONLY 

Ethernet or IP Address: ___________________________________________ (eg. ether-99.adm.monash.edu.au / 130.194.123.45)

SECTION 4: AUTHORISATION (Mandatory)

This section must be signed by the Faculty Registrar, Dean or Head of Department.

Name: ____________________________________ Extension: ______________________

Signature: _________________________________ Date: __________________________

Budgetary Unit: _____________________________ Budgetary Code: _________________

Last Update 21st March 1997