Skip to content | Change text size
Academic and Professional Staff 2009 Contact
 
Monash University

36. Application of Annual Leave

36.1 Annual leave may be taken as a single continuous period at a time agreed between the staff member and the relevant supervisor, and up to 20 days may be granted in advance of the date on which the entitlement accrues. If agreement cannot be reached on the time of taking of leave, the staff member may appeal the decision in accordance with the following:

(a) For an academic staff member, the staff member may appeal to the Dean for final resolution. If the Dean is the staff member's supervisor, the staff member may appeal to the Divisional Director, Human Resources; and

(b) For a professional staff member, the staff member may appeal to the Divisional Director/Dean for final resolution. If the Divisional Director/Dean is the staff member's supervisor, the staff member may appeal to the Divisional Director, Human Resources. Where the Divisional Director, Human Resources is the staff member's supervisor, the staff member may then appeal to the Vice-President (Administration).

36.2 Where a staff member ceases employment with the University payment in lieu of annual leave credits accrued up to the date of termination of employment will be paid on termination, provided that where termination of employment is due to the staff member's death such payment will be made to the staff member's estate. Payment in lieu will be for all annual leave accrued for each completed year of service plus a pro rata amount for the current year of service calculated on a daily basis.

36.3 The process by which annual leave will be managed is as follows:

(a) A staff member will receive an automated email when his/her leave balance is 20 or more days but less than 25 days and again when the balance is greater than 25 or more days but less than 30 days. These emails will serve the purpose of advising the staff member that he/she is close to reaching the maximum permissible limit of 30 days and that to avoid this the staff member should negotiate a leave plan with his/her supervisor.

(b) If the staff member does not respond and/or negotiate a reduction in his/her leave credits that would otherwise cause those annual leave credits to exceed 30 days, a third email will be sent to the staff member. This email will advise the staff member that he/she has reached the maximum permissible limit of 30 days and that any accrual of leave beyond this limit will constitute "excess annual leave" (EAL).

(c) Should the staff member not submit an application for annual leave within two weeks of receipt of the third email, his/her supervisor may direct the staff member, in writing, to submit a leave proposal that will eliminate the EAL including any additional leave accrued during any notice period.

(d) Should the staff member not apply by 31 December in the year in which the EAL has accrued for annual leave to eliminate the EAL, he/she will by operation of this clause be rostered and deemed to be on leave from the first working day in the following January. The duration of such leave will be for the number of days that, after taking the leave, will bring the staff member's leave balance down to 20 days and the staff member's annual leave will be reduced accordingly.