Job share policy

• Policy statement and broad overview
• Policy details
• Operative date
• Policy authorization
• Policy administrator
• Relevant Australian legislation, policies and associated documentation
• Associated policies including guidelines
• Further information

For use by all University staff

Policy statement and broad overview

Monash University offers a range of flexible work arrangements to support staff with balancing their work life and family obligations.  Job sharing is a flexible work arrangement where two or more people take responsibility for one full-time or fractional position by dividing the work, each working part-time. This policy is based on the following principles, which should be adhered to by all those responsible for the implementation of this policy and to whom this policy applies:

• Monash University supports staff with family responsibilities
• Monash University acknowledges that increased flexibility and productivity outcomes may be achieved from a job share arrangement
• Monash University promotes equal opportunity and global principles of equity in employment

Policy details

1. A staff member may seek a job share arrangement by contacting their supervisor.  The supervisor, when considering approval of a job share arrangement will examine the nature and requirements of the work, the delegation of work to staff, the affect on co-workers/customer service and the method of monitoring and assessing the arrangement.  The supervisor will approve the application if the supervisor is satisfied that work and operational requirements can be satisfied.
2. The terms and conditions that apply to part-time staff under the relevant Enterprise Agreements or AWAs also apply to a job share arrangement.
3. Once the terms and conditions are agreed, including task assignment, hours of work and the agreed duration of the term, details of the job share arrangement must be attached to the personal file of the staff member held by Human Resources at Human Resources Division, 710 Blackburn Road, Clayton. In establishing the hours of work by staff the requirements of the relevant workplace agreement must be met.
4. Any grievance or dispute relating to this policy or access to this policy shall be facilitated in accordance with the procedures outlined in the relevant enterprise agreement or AWA.
5. Payment will be on a pro rata basis equivalent to the full-time salary.
6. Information about this policy is available from the Equity and Diversity Centre upon request.

Associated policies including guidelines

• Policy on Work, Study and Family Responsibilities
• Work Life Family Stategy and Flexible work arrangements
• Monash University Enterprise Agreement
• AWA Terms and Benefits Policies

Operative date

Operative from first full pay period to commence on or after 16/09/2002

Policy authorization

Divisional Director, Staff and Student Services

Policy administrator

Equity and Diversity Centre, Human Resources Division

Relevant Australian legislation, policies and associated documentation

• Workplace Relations Act 1996.
• Equal Opportunity for Women in the Workplace Act 1999 (Cwlth)
• Equal Opportunity Act 1995 (Vic) Disability Discrimination Act 1992 (Cwlth)
• Sex Discrimination Act 1984 (Cwlth)
• Racial Discrimination Act 1975 (Cwlth)
• Human Rights and Equal Opportunity Commission Act 1986 (Cwlth)

State and Commonwealth legislation prohibit discrimination on the basis of sex, pregnancy, parental status or status as a carer, age, impairment/imputed impairment, industrial activity, lawful sexual activity, marital status, physical features, political belief or activity, race and religious belief or activity. 

Procedures

• Pregnancy and Work, OHS Information Sheet No 18

Further information

For information and assistance, please contact Judith Cooke, Work Life Consultant, Equity and Diversity Centre, ph: 99056308, email: eo@adm.monash.edu.au