How do I organise my records?

Step One

The best way to organise your records is in a recordkeeping system.

Yet, if that is the case, then which recordkeeping system should your records be in?

This will depend on the type of record being managed. A first step to understanding records and how best to organise them is to understand how what you do, fits into the bigger Monash picture.

The following list represents all of the key functions currently undertaken at Monash University.

Campus Support Services
Collections Mangement
Commercial Operations
External Relations
Facilities and Infrastructure
Financial Management
Governance and Structure
Health Safety and Environment
Human Resources
Information Management
Legal Services
Research
Student Administration
Teaching

Have a look through these functions and try and work out where you fit. You may find that your day to day activities support more than one function and that is quite normal. However, having a think about what you do and the consequent records that you create from those activities is a good starting point. In Step Two we will look at some questions that might help you further work out how best to organise your records