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Work Permits

You must obtain a permit to work from a Monash Supervisor or Project Officer if you are carrying out:

  • Hot work (defined as cutting, grinding, welding or any other activity, which creates heat or sparks)
  • Work requiring roof access
  • Work in a confined space, or
  • Excavation
  • Any government authority permit for work on a total fire ban day.

Note: A JSA will be required for each type of work and it is to be submitted when requesting the permit. A minimum of 72 hours notice is required to obtain a permit.

Hot Work Permit

The contractor must not commence any hot work; for example, welding, cutting or any other hot work or any task using an open flame, without completing a Hot Work Permit. There are many areas across Monash University sites which contain flammable liquids. These include most art studios, laboratories, workshops and other areas showing flammable liquid signs. If any hot work is required in these areas please contact the Monash Supervisor or Project Officer to arrange for a permit.

Prior to commencing any hot work the contractor must ensure that:

  • all combustible materials are removed from the area as far as practically possible, or made safe within the area
  • no flammable liquids, vapours, gases or dusts are present
  • extinguishers and fire hoses are present at the site
  • the contractor's employees know how to use portable fire-fighting equipment
  • the contractor's employees know the location of the fire alarm system and emergency telephones
  • fire retardant covers are supplied and, where possible, they should cover merchandise
  • clearance distances are met
  • gas bottles are secured
  • the area is isolated

Roof Access Permit

A Roof Access Permit is also known as Height Safety or Working at Heights and is accompanied by the Fall Prevention regulation. Any contractor accessing or working at heights must complete a Safe Work Method Statement, or a Job Safety Analysis and a Roof Access permit as way of ensuring all processes are followed to prevent a fall.

Prior to accessing a roof, the contractor must ensure that:

  • a Roof Access Permit is completed and authorised
  • a Safe Work Method Statement (SWMS) and Job Safety Analysis (JSA) is completed and relevant to their works
  • where practicable, not working on the roof alone or ensuring effective communication
  • conduct inspections on their works to ensure compliance with Safe Work Method Statements (SWMS). Such reviews will be made available to Monash Facilities and Services staff

Confined Space Permit

Confined Space is defined as an enclosed or partially enclosed space that is not intended or designed primarily for human occupancy, within which there is a risk of one or more of the following:

  • an oxygen concentration outside the safe oxygen range
  • a concentration of airborne contaminant that may cause impairment, loss of consciousness or asphyxiation
  • a concentration of flammable airborne contaminant that may cause injury from fire or explosion
  • engulfment in a stored free-flowing solid or a rising level of liquid that may cause suffocation or drowning.

Prior to entering a confined space, the contractor must ensure that:-

  • their personnel including sub-contractors have completed the Nationally Accredited Training and competency assessment for working in confined spaces
  • a Job Safety Analysis and written authority is completed and that copies of these documents are forwarded to Monash Facilities & Services Supervisor or Project Officer
  • a Safe Work Method Statement is completed and available upon request

Excavation Permit

Excavation is defined as a man-made cut, cavity, trench or depression in the earth surface formed by earth removal.

Trenching is defined as a narrow underground excavation that is deeper than is wide and may become hazardous from 1.5 metres onwards.

Excavation and Trenching have the potential to be very hazardous situations due to the storing of underground services like gas, electrical, water, sewer etc. Confined Space regulations and permits become applicable when trenches are dug deeper than 1.5 metres.