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Contractor Induction FAQ's

What is the Monash Contractor Safety Induction?

A Monash University standardised induction course designed for contractors and sub-contractors, working at any Monash University site in Australia. It is available via the internet or can be completed onsite at any Facilities & Services office (contact us page) situated on all Campuses.

Why does Monash University have an online Contractor Safety Induction program?

  • To ensure that all contractors undertaking physical work know our safety requirements and are able to work safely on all of our sites. This will ensure the safety and wellbeing of not only our contractors but also our staff, students and visitors. It provides a consistent way for Monash University to meet its Duty of Care to all people working on our sites.
  • An online version was chosen, as it enables contractors to access a consistent and standardised induction from varied locations across Australia whether they are in regional or metropolitan areas.

Who is required to complete this Induction?

All contractors undertaking physical work or entering restricted access areas on all Australian Monash sites are required to complete the Monash Contractor Safety Induction prior to commencing work and register their attendance & departure.

Exceptions:

  • Delivery/Pick-up services
  • Utility reading (Gas, Water, Electricity)
  • Emergency Services (Fire, Police, Paramedics)
  • Emergency works

Note:

  • All emergency works can only be undertaken under direct and constant supervision of authorised Monash staff
  • Consultants are required to complete the Monash Contractor Safety Induction unless they are under the direct and constant supervision of authorised Monash staff. No physical work is allowed unless induction has been completed

Is the Monash Contractor Safety Induction mandatory?

Yes.

How does a contractor complete an induction?

Before accessing the on-line Monash Contractor Safety Induction, each contractor must complete and submit a Contractor Registration Form. Once submitted, each contractor will be contacted via e-mail and provided with a log in code to access the Monash Contractor Safety Induction.

Contractors can access the induction program here.  If you are having any difficulty navigating your way through the course you can contact the help line on 9906 0222. Once you have successfully completed the assessment your details will be submitted automatically to Monash University Facilities & Services.

How will Monash sites know whether the contractor has completed the induction?

On successful completion of the Monash Contractor Safety Induction program you will be required to register your attendance and departure at all sites where a sticker is printed for you to wear throughout the duration of your visit. If an induction has not been successfully completed, you will be unable to register.

What if a contractor does not pass the assessment?

They will be required to repeat the induction program until successful completion is achieved.

What if a contractor misplaces their card?

Please contact the Helpline on 9906 0222.

How long will the Monash Contractor Safety Induction take to complete?

The induction will take approximately 25 minutes to complete.

How long is the Monash Contractor Safety Induction valid for?

Two years

What resources/equipment is required to complete the Monash Contractor Safety Induction online?

Contractors will require access to a computer and the internet. Before accessing the on-line Monash Contractor Safety Induction, each contractor must complete and submit a Contractor Registration Form. Once submitted, each contractor will be contacted via e-mail and provided with a log in code to access the Monash Contractor Safety Induction.

Contractors can access the induction program here.  If you are having any difficulty navigating your way through the course you can contact the help line on 9906 0222. Once you have successfully completed the assessment your details will be submitted automatically to Monash University Facilities & Services.

What if a contractor is having difficulty navigating the course or any computer issues?

The help line 9906 0222 can be called by contractors experiencing difficulty navigating the course.

What if a contractor has any queries regarding the content?

If you have any issues with the requirements of the induction you can either complete the feedback form at the conclusion of the course or ring your Monash contact and raise any concerns with them.

How will the Contractor Safety Induction be checked at a site level?

All sites have at least one Sign-In/Out Registration point. Upon registering, you will be issued with a sticker that must be worn in a visible place for the duration of your visit. If you have not successfully completed a Monash Contractor Safety Induction, you will be unable to register your attendance and receive the sticker (Monash Campus sites only).

You will also be asked to present a Safe Work Method Statement (SWMS) or JSA (Job Safety Analysis). This is mandatory to gain entry.

What is a Safe Work Method Statement (SWMS)?

A Safe Work Method Statement (SWMS) is a document that describes the job to be completed; outlining the steps involved and identified associated hazards. It details risk control measures to be implemented to eliminate or reduce risk and is required for all works.

It is requirement for all contractors undertaking physical work to have a copy of a Safe Work Method Statement or a Job Safety Analysis to demonstrate how they will undertake work safely and control hazards. In addition the contractor must have an understanding of the controls and be able to demonstrate implementation of the controls.

If the work is considered routine the same work method statement is sufficient until conditions or their processes change. Guidelines for the development of safe work instructions are available for you to access here.

What is a Job Safety Analysis (JSA)

A Job Safety Analysis (JSA) is a safety management tool in which the risks or hazards of a specific job in the workplace are identified, and then measures to eliminate or control those hazards are determined and implemented. More specifically, a Job Safety Analysis is a process of systematically evaluating certain jobs, tasks, processes or procedures and eliminating or reducing the risks or hazards to as low as reasonably practical in order to protect workers from injury or illness.

The JSA process is documented and the JSA document is used in the workplace or at the job site to guide workers in safe job performance. The JSA document is also a living document that is adjusted as conditions warrant.

A Job Safety Analysis (JSA) is mandatory on all Monash sites for jobs considered medium to high risk.  Instructions and a template are available for you to access here.

What if a contractor arrives at a site without completing a Monash Contractor Safety Induction and / or Safe Work Method Statement (SWMS) or a Job Safety Analysis (JSA)?

The contractor will be required to sit a Monash Contractor Safety Induction at any Facilities & Services office located on all Monash University Campuses prior to commencing work.  A Safe Work Method Statement (SWMS) and Job Safety Analysis (JSA) can also be completed on site.

What sites does this Induction apply to?

All Monash University sites within Australia.

What if a contractor is not able to access the Monash Contractor Safety Induction online?

The contractor will be required to sit an induction at any Facilities & Services office located on all Monash University Campuses prior to commencing work. Please contact the relevant Campus to book an induction:-

Clayton campus Reception: 9905 1656
Caulfield campus Reception: 9903 2061
Gippsland campus Reception: 9902 6514
Peninsula campus Reception: 9904 4298
Berwick campus Reception: 9904 7070
Parkville campus Reception: 9903 9557