Procedure for using Record of Monies Received form for Banking by Student Service Centres

 1.

Faculty or Department Name:

Enter the name of the Faculty or Department whose receipts are being summarised for deposit at the Student Service Centre.

 2.

Forwarded to the Student Service Centre on:

Enter the date upon which the Record of Monies is deposited with the Student Service Centre

 3.

Departmental Receipt Numbers/ Invoice No /Account/ Centre/ Fund/ GST Tax Code/ Amount:

Enter a line item per account, centre, fund and GST tax code allocation or invoice number with total amount $. and list of receipt numbers that are included in this amount.

This area must be completed by "Z" ruling off any unused lines. The "Amount" fields to be completed with a total value in the "Total $field.

4.

Summary:

Enter the amount split between Cash, Cheques/ Postal Orders and merchant envelopes.

The "Amount" fields to be completed with a total value in the "Total $" field. This must agree with the "Total $" field of the allocation box.

5.

Cash Breakup:

Enter the cash breakup amounts, including the number of notes/ coins.

The "Amount" fields to be completed with a total value in the "Total Cash $" field. This must agree with the 'Cash' line total of the Summary box.

 6.

Prepared & checked by:

The person who prepares the Record of Monies must sign, print their name and complete telephone extension. A date must appear against the signature.