Changes to Enrolment

Adding and Discontinuing Units

Units can be added or discontinued by either:

• Making the change via the Web Enrolment System (WES), or
• By completing and submitting an ‘Enrolment Amendment’ form available from Student Service Centres or your faculty office.

Whilst there are various principal dates by which units have to be added and discontinued in order to avoid financial and academic penalties there are also certain dates by which these unit changes can be transacted via the WES. These dates will vary on a faculty by faculty basis. If you need to change a unit/s, and WES is not available, then the variation should be made using the Enrolment Amendment Form.

Adding Units

An off-campus learning unit can only be added up until two weeks before the commencement of the semester in which it is being offered.

An on-campus unit can only be added up until two weeks after the commencement of the semester in which it is being offered.

In exceptional circumstances, and only with the approval of your faculty, you may be permitted to make a late addition of a unit. This will attract a late unit addition fee.

Commonwealth Supported Place (CSP) Students: Units added (with faculty approval) after the census date cannot be Commonwealth Supported. Therefore you will be charged the full-fee/tuition rate for that unit(s) and you will not be eligible for FEE-HELP to fund the payment of that unit.

Discontinuing Units

If you discontinue from a unit there may be academic and/or financial penalties depending on the date by which you submit your request. Students should check Principal Dates and Census Dates before they choose to discontinue from units

Units that are discontinued after the census date will not be backdated prior to the census date, or any other academic penalty date, unless University error can be demonstrated by the student.

Change of Course/Course Transfer

If you are currently enrolled in an award course at Monash and wish to study a different course then you must complete an ‘Internal Transfer application’ form available from faculty offices. It must be returned to the faculty that offers the course in which you wish to enrol. Applications are considered at the same time as those for new applicants.

Pending the outcome you should re-enrol in your current course. If you application is successful you must complete a new:

• Course Enrolment Form,
• Enrolment Questionnaire
• ‘Request for Commonwealth Support and HECS-HELP’ form (if given a Commonwealth Supported Place – CSP) or ‘Request for FEE-HELP assistance’ (if seeking FEE-HELP for the new course),

And you must apply to discontinue your old award course in writing.

If you are successful in your application your enrolment in that course will be subject to any applicable fees and conditions.

Note: If you are completing your current course and wish to enrol in another, then you must apply through VTAC for an undergraduate course. For postgraduate study, complete an application form available from the relevant faculty.

Change of Campus

Contact your faculty office if you wish to change from one campus to another.